NCFS Help Documents

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to copy a journal.

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View - Copy a Journal
 

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to generate a Cash Availability Report.

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View - General Cash Availability Report
 

The following "how-to" video is a step-by-step explanation (video Quick Reference Guide QRG) of how to download ADFDI for Spreadsheets.

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View - Download ADFDI for Spreadsheets
 

The following "how-to" video is a step-by-step explanation (Quick Reference Guide QRG) of how to generate deposit reports.

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View - General Deposit Report
 

The following "how-to" video is a step-by-step explanation  (Quick Reference Guide QRG) of how to generate the daily disbursements report.

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View - Generate Daily Disbursements Report
 

This Quick Reference Guide covers the navigation to the Daily Cash Transactions Detail Report and how to generate the report output. The Daily Cash Transactions Detail Report provides the detailed transaction information related to all cash transactions posted to a specific cash account by Budget code. This report lists all deposits, disbursements (requisitions), and transfers that have posted to the North Carolina Financial System.

This Quick Reference Guide covers the navigation to the General Fund Appropriations, Expenditures, and Balances Report and how to generate the report output. The General Fund Appropriations, Expenditures, and Balances Report provides North Carolina Financial System users with YTD balance information (deposits/allotments, disbursements and transfers) in “Posted” status in the NCFS and related budgetary activity in the Budgetary Control module.

This Quick Reference Guide covers the navigation to the Daily Transfers Report and how to generate the report output. The Daily Transfers Report provides information regarding the status of transfers by budget code and organization.

This Quick Reference Guide covers the navigation to the Deposits Report and how to generate the report output. The Deposits Report provides information regarding posted and unposted deposit entries for the day by journal batch, budget code, and agency.

This Quick Reference Guide provides the General Ledger (GL) Journal Entry users step-by-step instructions on how edit a journal entry. Journal Entry users use the edit journal feature when entering additional information to a saved journal that has not been completed and submitted for approval. This process is called editing the journal entry, and this QRG highlights the steps to completing this process.

This Quick Reference Guide provides the General Ledger (GL) Journal Entry user step-by-step instructions for entering transactions into North Carolina Financial System as a GL journal entry. A journal entry is the NCFS capability used to record a transaction to the Ledger. Manual Journal entries are entered directly into NCFS; only one transaction can be entered at a time. Deposits and Disbursements (requisitions) are entered as journal entries via the NCFS’ General Accounting module.

This Quick Reference Guide provides step-by-step instructions on how General Ledger (GL) Journal Entry users enter journal entries via North Carolina Financial System’s Spreadsheet Upload functionality.

This Quick Reference Guide covers the navigation to the General Fund Cash Balance Report and how to generate the report output. The General Fund Cash Balance Report provides Cash Management/Budget users with the account balance information (deposits/allotments, disbursements (requisitions) and transfers) in “Posted” status in the North Carolina Financial System. This report also allows Cash Management/Budget users the ability to view available funds which includes appropriations and allotments for General Fund Budget Codes.

This Quick Reference Guide provides General Ledger (GL) Journal Approval users step-by-step instructions on how to navigate to, review, and decide on journal entries.

This Quick Reference Guide provides General Ledger (GL) users with conceptual information of the Release 1 North Carolina Financial System Chart of Accounts (COA).

This Quick Reference Guide provides General Ledger (GL) Journal Entry users an overview on how to utilize the North Carolina Financial System Search Capabilities that are used when entering and managing financial transaction data.

The purpose of this Quick Reference Guide is to explain the layout and capabilities of the NCFS Springboard in the North Carolina Financial System.

The purpose of this Quick Reference Guide is to provide conceptual information on the journal approval process in the NCFS Cash Management System.

The following "how-to" video is a step-by-step explanation (Quick Reference Guide QRG) of how to correct a rejected journal.

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View - Correct a Rejected Journal
 

The purpose of this Quick Reference Guide is to share corrective action for manual or spreadsheet journals, i.e., missing bank account.

The purpose of this Quick Reference Guide is to explain how to create an intercompany transfer as receiver in the NCFS Cash Management System.

The purpose of this Quick Reference Guide is to provide a step-by-step explanation on how to Resolve Rejected Intercompany Transfers in the North Carolina Financial System.

The purpose of this Quick Reference Guide is to explain how to create an intercompany transfer as a provider in the NCFS Cash Management System.

The purpose of this Quick Reference Guide is to provide a list of Available Actions for the different types of Batch Status.

The purpose of Quick Reference Guide is to explain how to navigate to and generate the Capital Improvement (CI) Cash Balance Report.