Purpose
The purpose of this Quick Reference Guide (QRG) is to explain how to navigate to and generate the Daily Cash Transactions Detail Report in the North Carolina Financial System (NCFS).
Introduction and Overview
This Quick Reference Guide covers the navigation to the Daily Cash Transactions Detail Report and how to generate the report output. The Daily Cash Transactions Detail Report provides the detailed transaction information related to all cash transactions posted to a specific cash account by Budget code. This report lists all deposits, disbursements (requisitions), and transfers that have posted to the North Carolina Financial System.
Navigating to the Daily Cash Transactions Detail Report
To navigate to the Daily Cash Transactions Detail Report, please follow the steps below. There are 4 steps to complete this process.
Step 1. Click Expand in the Cash Management and Treasury Section.
Step 2. Scroll down and click Expand under the Daily Cash Transaction Detail Report.
Step 3. Click Open under the FBR Daily Cash Transaction Detail Report.
Step 4. Select the desired Agency, Budget Code Type, Posted Date From, and Posted Date To. Then click Apply.
Daily Cash Transactions Detail Report Output
To navigate to the Daily Cash Transaction Detail Report output, please follow the steps below. There are 2 steps to complete this process.
Step 1. In the bottom left-hand corner, click the Microsoft Excel Document.
Step 2. Review the Daily Cash Transactions Detail Report.
| Report Field Name | Report Field Description | |
| Agency | This field displays the agency code assigned to the organization. | |
| Agency Description | This field displays the Agency Name. | |
| Budget Code | This field displays the agency budget code for the transaction displayed. | |
| Budget Code Description | This field displays the budget code title. | |
| Transaction Type | This field displays the transaction type (deposit, disbursement, transfer in, transfer out) entered when the transaction was created. | |
| Journal Category | This field displays the category type of the journal entry. An example is DEP – ACH and PAY. | |
| Budget Code Amount | This field displays the dollar amount of the transaction(s). | |
| Posting Date | This field displays the date the transaction was processed. | |
| Effective Date | This field displays the accounting date that is entered for the transaction. | |
| Journal Source | This field displays the source the initial entry derives from (manual, spreadsheet, interface). | |
| Journal Batch Name | This field displays the journal batch name that was entered in the initial entry. The journal batch name can be copied and used to search for a specific transaction in the “Manage Journals” screen. |
Wrap Up
The Daily Cash Transaction Detail Report lists all transactions affecting cash, by budget code, for a given posting date range. The Daily Cash Transaction Detail Report provides all posted transactional data by budget code and date ranges.
Additional Resources
- Instructor Led Training (ILT)
- Web-Based Training (WBT)