Purpose
The purpose of this Quick Reference Guide (QRG) is to explain how to navigate to and generate the Daily Transfer Report in the North Carolina Financial System (NCFS).
Introduction and Overview
This Quick Reference Guide covers the navigation to the Daily Transfers Report and how to generate the report output. The Daily Transfers Report provides information regarding the status of transfers by budget code and organization. The purpose of this report is to provide three (3) sections: Summary of posted Transfers, Unposted Transfers, and Posted Transfers. The summary tab of this report provides a summary of posted transfers in and transfers out by Budget Code type. The Unposted Transfer Details tab of this report shows transfers that have been completed and submitted to OSC for approval, but not yet approved. The Posted Transfer Details tab shows transfers that have been approved and posted. Users also can add this report as a favorite in NCFS, which makes it readily available and eliminates the navigation path.
Note: If this report is generated during the brief period between a transfer being approved and the transfer posting to the GL, the transfer will not show up on this report.
User Tip
All first-time users should ensure at log-in, the browser cache is empty prior to initiating the log-on sequence.
Navigating to the Transfers Report
To navigate to the Daily Transfers Report, please follow the steps below. There are 5 steps to complete this process.
Step 1. Click Expand in the Cash Management and Treasury Section.
Step 2. Click Expand under the FBR Daily Transfers Report.
Step 3. Click Open under FBR Daily Transfer Report.
Step 4. Select the desired Agency, From Date, and To Date.
Step 5. Click Apply to run the Daily Transfers Report.
Daily Transfer Report Output
To navigate to the Daily Transfers Report output, please follow the steps below. There are 4 steps to complete this process.
Step 1. In the bottom left-hand corner, click the Microsoft Excel Document.
Step 2. Users can click the Summary or Deposit Details tabs.
Step 3. The Unposted Transfers Detail tab is pictured below.
Step 4. The Posted Transfers Details tab is pictured below.
| Report Field Name | Report Field Description | |
| Agency | This field displays the agency code assigned to the organization. | |
| Agency Description | This field displays the Agency Name. | |
| Budget Code | This field displays the agency budget code for the transaction displayed. | |
| Budget Code Description | This field displays the budget code title. | |
| Budget Code Type | This field displays the budget code type such as General Fund Department, Special Revenue, etc., based on the criteria outlined on the Summary tab. | |
| Transfer OUT | This field displays the amount of the transfer out. | |
| Transfer IN | This field displays the amount of the transfer in. | |
| Effective Date | This field displays the Accounting Date of the transaction. | |
| Posting Date | This field displays the date the transaction was posted to the General Ledger. | |
| IC Batch | This field displays the Intercompany batch name that was entered in the initial journal entry. | |
| Journal Batch | This field displays the Journal Batch name for the transaction. | |
| Transfer Type | This field displays the type of transfer transaction that was entered into the Intercompany Batch. | |
| IC Batch Status | This field displays the Batch Status (Posted or Unposted). | |
| Batch Reference | This field displays a batch reference. |
Wrap Up
The summary tab shows the sum of the cash account types by specified budget code types. The unposted and posted transfers details tab lists all transfers by agency and budget code. This report should be run before and after transfer transactions are approved. The Transfers Report is no longer scheduled to run at specific times. Users should run ad-hoc as necessary. The Transfers post daily at 1:00 pm, and all transfers are included if they are approved at least one minute to posting time. This report can be scheduled daily and can be sent to the user via email.
Note: Posting times are subject to change.
Additional Resources
- Instructor Led Training (ILT)