Purpose
The purpose of Quick Reference Guide (QRG) is to explain how to navigate to and generate the Capital Improvement (CI) Cash Balance Report in the North Carolina Financial System (NCFS).
Introduction and Overview
This QRG covers the navigation to the Capital Improvement (CI) Cash Balance Report and how to generate the report output. The CI Cash Balance Report provides NCFS users the capital improvement balances for the allotted and unallotted cash by Budget code. This report provides CI balance information in Posted status in the NCFS.
Navigating to the Report
To navigate to the FBR CI Cash Balance Report, please follow the steps below. There are 4 steps to complete this process.
Step 1. Click Expand in the Cash Management and Treasury section.
Step 2. Click Expand under the FBR CI Cash Balance Report.
Step 3. Click Open under FBR CI Cash Balance Report.
Step 4. Select the desired Agency, Budget Code, and Period drop-downs. Then click Apply.
CI Cash Balance Report Output
To navigate to the CI Cash Balance Report output, please follow the steps below. There are 33 steps to complete this process.
Step 1. In the bottom left-hand corner, click the Microsoft Excel Document.
Step 2. The CI Cash Balance Report is generated into Microsoft Excel. Review the report details.
| Report Field Name | Report Field Description | |
| Agency | This field displays the agency code assigned to the organization. | |
| Agency Description | This field displays the Agency Name. | |
| Budget Code | This field displays the agency budget code for the transaction displayed. | |
| Budget Code Description | This field displays the budget code title. | |
| Adjusted Appropriation | This field displays the amount of the original appropriations and adjustments net of budgetary transfers. | |
| Allotments | This field displays the amount of appropriations allotted to a CI budget code. | |
| Unallotted Appropriation | This field displays the amount remaining in the appropriations account. | |
| Receipts PTD | This field displays the receipts recorded during the life of the project. | |
| Expenditure PTD | This field displays the expenditures recorded during the life of the project. | |
| Allotment Balance | This field displays the allotment balance left unspent. | |
| Available Balance | This field displays the funds available to the project. | |
| Status | This field displays as open or closed. |
Wrap Up
The CI Cash Balance Report provides information regarding the availability of CI funds by agency budget code. The report lists posted budgetary and cash activity related to Capital Improvement (CI) funds (budget codes 4xxxx) on a Project-to-Date (PTD) basis. Budgetary and cash transactions are reported for the life of the project until closed. The report also indicates whether a CI fund has been inactivated, or closed, in the current year. The report provides all agencies a listing of summary activity and balances posted to NCFS by budget code. It is secured for agency access by agency number.
Additional Resources
- Instructor Led Training