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CM-25 Intercompany Transaction and Batch Status

Purpose

The purpose of this Quick Reference Guide (QRG) is to provide a list of Available Actions for the different types of Batch Status.

Transaction and Batch Status with Available Status

An intercompany batch has one or more intercompany transactions. As the transactions are processed, the transaction status and batch status get updated. This table describes the batch and transaction status and helps you determine what actions to perform for each status.

Transaction Status   Batch Status Tab Displayed Can the period be closed? Can the transaction be moved to the next period? Included in the open transaction count? Actions Available (from Action list, buttons, and processes) Next available transaction status Next available batch status
New   New New Yes No No
  1. Save
  2. Submit
 Sent, Received, Error Submitted, Error
Sent   Submitted Pending Approval from Others No Yes Yes None Received Submitted
Received   Submitted
  1. Pending Approval from Others
  2. Requiring Attention
 No Yes Yes
  1. Approve
  2. Reject
  3. Withdraw
  1. Approve
  2. Reject
  3. New
  1. Submitted
  2. Submitted
  3. New
Rejected   Complete Requiring Attention Yes No No Copy
  1. Rejection Reviewed
  2. Rejected
 Complete
Rejection Reviewed   Complete Not Applicable Yes No No None Rejection Reviewed Complete
Approved   Submitted Requiring Attention No No Yes Transfer process (All transactions in batch must be approved for the transfer process to pick up the batch for transfer) Complete Complete
Transferred to provider general ledger   Submitted Requiring Attention No No Yes Batch can be transferred to receiver General Ledger. Only the approved transactions in a batch are transferred. Complete Complete (The batch status is set to Complete once all transactions in a batch are in one of these statuses: Complete, Rejected, or Rejection Reviewed.)
Transferred to receiver general ledger   Submitted Requiring Attention No No Yes Batch can be transferred to initiator General Ledger. Only the approved transactions in a batch are transferred. Complete Complete (The batch status is set to Complete once all transactions in a batch are in one of these statuses: Complete, Rejected, or Rejection Reviewed.)
Error   Error Requiring Attention No Yes Yes
  1. After fix, batch can be resubmitted
  2. Delete
  1. Approved, rejected
  2. Null
 Complete
Complete   Complete Not Applicable Yes No No
  1. Reverse Batch
  2. Reverse Action

Complete

Reversal transaction > New

Complete

Reversal batch=New

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