Purpose
The purpose of this Quick Reference Guide (QRG) is to provide a daily overview of scheduled posting, interfaces, and reports generated in the North Carolina Financial System (NCFS).
| Daily Schedule | Interface/Report/AutoPost | Full Name | Inbound/Outbound | Process Area |
|---|---|---|---|---|
| 12:00 AM | INT-AP-002 | AP Invoices | Inbound | Procure to Pay |
| 12:01 AM | INT-AP-016 | AP | Procure to Pay | |
| 12:05 AM | INT-AP-030 | AP One Time Payments | Inbound | Procure to Pay |
| 4:45 AM | INT-BE-020 | Capital Improvement Allotment Interface from IBIS | Inbound | Budget Execution |
| 5:00 AM | INT-BE-002 | General Fund Allotment Interface from IBIS | Inbound | Budget Execution |
| 5:00 AM | INT-AP-025 | AP Payment Priority Update | Inbound | Procure to Pay |
| 5:00 AM | INT-CM-020 | AP Check Information for External Cash Transaction Interface | Inbound | Procure to Pay |
| 5:00 AM | INT-CM-019 | NCFS Transfers Interface from Agencies | Inbound | Cash Management |
| 5:00 AM | INT-RTR-066 | NCFS Journal Interface from Agencies | Inbound | Record to Report |
| 5:00 AM | INT-RTR-013 | GL Balances from Interface Agencies | Inbound | Record to Report |
| 5:00 AM | INT-CM-019 | COPS Transfer Interface from IBIS | Inbound | Record to Report |
| 5:00 AM | INT-CM-019 | SCIF Transfers Interface from IBIS | Inbound | Record to Report |
| 5:15 AM | INT-CM-011 | Bank Statement Import from DST | Inbound | Cash Management |
| 5:15 AM | AutoPost runs | Posts ALL IBIS interface transactions | Inbound | |
| 5:30 AM | AutoPost runs | Posts all non-cash transactions | ||
| 5:35 AM | INT-BE-018 | Operating & Capital Appropriations Interface from IBIS | Inbound | Budget Execution |
| 5:45 AM | Transfer to GL runs | Moves COPS & SCIF transactions to General Ledger | ||
| 5:45 AM | INT-BE-019 | Appropriation Transfers Interface from IBIS | Inbound | Budget Execution |
| 6:00 AM | AutoPost runs | Posts all COPS/SCIF transactions | ||
| 6:00 – 9:40 AM | Auto Approval of Deposits (every 15 min) | *ACH/Wire Deposits require manual DST approval – submit journals early to allow time for approval | Cash Management | |
| 9:00 AM | INT-BE-002 | General Fund Allotment Interface from IBIS | Inbound | Budget Execution |
| 9:00 AM | INT-RTR-066 | NCFS Journal Interface *Users should query interface file and review for accuracy |
Inbound | Record to Report |
| 9:10 AM | INT-BE-020 | Capital Improvement Allotment/ Supplemental Cash Interface from IBIS | Inbound | Budget Execution |
| 9:15 AM | AutoPost runs | Posts IBIS interfaces from 9am | ||
| 9:45 AM | AutoPost runs | Posts all Approved Deposits | ||
| 9:45 AM | AutoPost runs | Posts all non-cash transactions | ||
| 9:45 AM | INT-BE-019 | Appropriation Transfers Interface from IBIS | Inbound | Budget Execution |
| 10:00 AM | Payment Approval Initiated in AP | AP users should have all PPRs (Payment Process Requests) in ‘Payment Approval Initiated’ status | Procure to Pay | |
| 10:05 AM | Create Accounting batch process in Payables | Invoices available for payment after process completes | Procure to Pay | |
| 10:15 AM | INT-CM-012 | AP IGOs to IC Interface | Inbound | Cash Management |
| 10:30 AM | Central Compliance deadline for IC Transfers, Manual Disbursements & AP Disbursements | Cash Management | ||
| 10:30 – 1:00 PM | Central Compliance reviews Transfers (interfaced and manual), Manual Disbursement Journals, AP Disbursement Journals, E–pays -- approves/rejects as applicable *Users should run Cash Availability Report prior to submitting manual Transfers or Disbursements to ensure funds | Cash Management | ||
| 12:30 PM | Transfer to GL process runs – Moves all Approved IC transactions to General Ledger | |||
| 1:00 PM | AutoPost runs – Posts all Approved Disbursements & IC transactions *Users can run daily transactional reports to review posted and pending transactions |
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| 1:00 PM | AutoPost runs – Posts all non-cash transactions | |||
| 1:20 PM | AutoPost runs – Posts all interfaced transactions from NCHFA, NCEL, NCDOT and Universities Agency | |||
| 1:30 PM | Create Accounting batch process in Payables *Invoices available for payment after process completes | Procure to Pay | ||
| 1:45 PM | INT-CM-012 | AP IGOs to IC Interface | Inbound | Cash Management |
| 2:00 PM | INT-RTR-013 | GL Balance interface from Interface Agencies | Inbound | Record to Report |
| 2:00 PM | RPT-CM-041 | Daily Cash Position Report generated and published by Central Compliance | Cash Management | |
| 2:30 PM | RPT-CM-013 | Weekly Cash Watch Report generated (Fridays) and published by Central Compliance | Cash Management | |
| 7:30 PM | Create Accounting batch process in Payables *Invoices available for payment after process completes | Procure to Pay | ||
| 7:45 PM | INT-CM-012 | AP IGOs to IC Interface | Inbound | Cash Management |