Purpose
The purpose of this Quick Reference Guide (QRG) is to show a detailed schedule for the NCFS Cash Management Process.
NCFS Cash Management Process Schedule
| Time | Who | Activity | |
| 5:00 AM | NCFS System | IBIS (Allotments, Budget Revisions, Appropriations), COPS, and NCAS (Requisitions, Transfers, Deposits) interfaces create transactions in NCFS | |
| 5:15 AM | NCFS System | Auto Post program runs and posts all IBIS interface transactions | |
| 5:30 AM | NCFS System | DST (Monthly STIF & Interest Allocation) interfaces create transactions in NCFS | |
| 6:00 AM | NCFS System | Auto Post program runs and posts COPS and STIF interface transactions | |
| 6:30 AM - 9:45 AM | Users |
Enter manual deposit entries and review/complete/submit interfaced entries as needed. **Run the Daily Deposit Report by 9:15am and review for any transactions with blank/missing bank accounts or other incorrect fields and make corrections prior to the 9:45am Auto Post program run** |
|
| 6:30 AM - 9:45 AM | DST Banking Operations | Approve or Reject ACH/WIRE deposit entries and run/review the Daily Deposit Report to identify deposit entries with missing bank accounts. Contact users if needed to correct these entries prior to 9:45am Auto Post program run. | |
| 6:30 AM - 10:30 AM | Users |
Enter manual requisition and transfer entries and review/complete/submit interfaced entries as needed. Run the Cash Availability Report prior to submitting manual Transfers or Requisitions to ensure funds are available. ** Run the Daily Disbursements (Requisitions) Report, Daily Transfers Report and Internal Transfer Exception Report by 10:15am and review for any transactions with blank/missing bank accounts or other incorrect fields and make corrections prior to the 10:30 cutoff. ** |
|
| 9:00 AM | NCFS System | Round 2 of IBIS (Allotments, Revisions, Appropriations) interfaces create transactions in NCFS, if needed | |
| 9:15 AM | NCFS System | Auto Post program runs and posts Round 2 of IBIS interface transactions | |
| 9:45 AM | NCFS System | Auto Post program runs and posts all approved deposits & DST interface (Interest Allocation) transactions | |
| 10:30 AM | Users | Central Compliance deadline for submitting TRANSFERS & REQUISITIONS transactions for approval | |
| 10:30 AM - 1:00 PM | OSC Central Compliance | Approve/reject the submitted Transfer and Requisition transactions. Run the Transfer to GL program for approved transfers prior to 1pm. | |
| 1:00 PM | NCFS System | Auto Post program runs and posts all approved Requisitions and Transfer transactions | |
| 1:30 PM - EOD | Users |
Run Daily Cash Transaction Report to identify all posted transactions for the day. Individual reports for Deposits, Disbursements and Transfers should be run to identify transactions still pending approval. Continue to enter manual deposit, requisition, transfer entries and review/complete/submit interfaced entries to be processed the following day. |