TM-32 Time Approver

Purpose

The purpose of this job aid is to explain the time approver process, transactions for time approvers, as well as provide a list of attendance/absence (A/A) types.

In addition to the specific role of Time Approver, other roles that can approve time include HR Master Data Maintainers and Payroll Administrators. Time entered by employees in the Employee Self-Service (ESS) Portal is normally approved by a manager using the Manager Self-Service (MSS) approve time function. The Time Approver acts as a safeguard to approve ESS time in the absence of a manager. When reviewing time, it is important that Time Approvers NEVER reject a time record. It is better to leave the time record pending and follow up with the employee or manager for clarification.  

Time Approver Process

• Prior to the Payroll run at the end of the period, the Time Approver uses transaction Approve Time (CATS_APPR_LITE) to review/approve time in the Integrated HR/Payroll System.
• Time Approver follows up with manager who failed to approve time. 

Note: The Time Approver is a backup approver. Agency management should be advised if a manager habitually fails to approve their employees’ time. 

Transactions for Time Approvers

CATS_APPR_LITE: Approve Working Times    

• Used to review or approve time

CATS_DA: Display Working Times    

• Used to Display time

Tip    

To print during time approval for use during follow up with manager:

• Click Print.
• Select LOCL to print to your local output device.
• Select number of copies.
• Click Continue.

Attendance/Absence (A/A) Types

The Attendance/Absence (A/A) Types are used when coding time in the Employee Self Service (ESS) Portal, on a payroll time sheet and in the Integrated HR-Payroll System. A/A types (see TM-03 for full descriptions) are available from a drop down on Time Entry screens in ESS and the Integrated HR-Payroll System. If you are not sure which A/A type to use during a given situation, please contact your agency’s Time Administrator.

Inactive A/A types can only be used for the period of time specified as valid (please see TM-03 Attendance Absence Type Overview) and may generate retroactive calculations.

Active A/A Type 

Inactive A/A Types

*The Integrated HR-Payroll System will supplement 1/3 of pay with CDE Care Leave automatically. There are several helpful documents on OSC’s HR-Payroll Help Documents page found by filtering on COVID19.

**Agencies should verify with their management staff if they have an approved OSHR exception to use A/A 9547 after 8/14/22.

Time Processing Status

Minutes/Decimals Conversion for Time Entry

All agencies can use up to two decimal places (1/100th increments) to record time. By adopting the smallest common increment, each agency will be able to manage time consistently.