Recording Allotments and Reversions

Journal Voucher Entries

Quarterly allotments and reversions are recorded in the North Carolina Accounting System using the journal entry screens in the Budgetary Control (BC) module.

General government agencies are allotted portions of their authorized budget on a quarterly basis. At the end of each quarter, any remaining allotment that has not been spent must be reverted.

Allotments

The following accounting rules record allotment and reversion entries.

AL Cash in allotment account
EL Allotted expenditures
RL Allotted receipts

The following accounts are used to record a quarterly allotment entry where X represents the quarter to which the transaction relates.

Debit Credit	Entry Account	Debit Credit	Accounting Rule	Posted Account	Description
DR	111270	DR	AL	111270(DR) 439100(CR)	Cash in allotment account State Appropriation
DR	43901X	DR	RL	639901X(DR) 689901X(CR)	Allotted estimated revenues-quarterly allotment Estimated revenues-quarterly allotment
CR	53901X	CR	EL	73901X(CR) 78901X(DR)	Allotted budgeted expenditure/expense-quarterly allotment Budgeted expenditure/expense-quarterly allotment

Reversions

Quarterly reversions are recorded in the North Carolina Accounting System in the same manner as allotment entries. For the first three quarters, a reversion entry must be dated and posted in the month following the ending quarter. However, the effective date for the fourth quarter reversion must be June 30th.

The following accounts are used to record a quarterly reversion entry where X represents the quarter of the reversion/allotment:

Debit Credit	Entry Account	Debit Credit	Accounting Rule	Posted Account	Description
CR	111270	CR	AL	111270(CR) 439100(DR)	Cash in allotment account State Appropriation
CR	43902X	CR	RL	63902X(CR) 68902X(DR)	Allotted estimated revenues-quarterly allotment Estimated revenues-quarterly allotment
DR	53902X	DR	EL	73902X(DR) 78902X(CR)	Allotted budgeted expenditure/expense-quarterly allotment Budgeted expenditure/expense-quarterly allotment